Document sharing software lets users to access the same document at the same time and work on it collaboratively. This decreases the chances of miscommunication and helps accelerate the turnaround time of projects.
Online document sharing is simpler to manage than sending emails with attachments. It can be done on any device with an internet connection. It also does away with the need to store hard copies, and reduces limit on file size.
There are many ways of sharing files, such as FTP and SFTP. Cloud storage solutions, like Box or P2P networks. But the best document-sharing tools offer central management, security features like encryption and protection against data-in-transit, and real time synchronization.
Project managers should also be looking out for features such as control of history and versioning, as well as collaboration detection, to make it easier to track changes and to ensure that everyone works on the most current draft. The ability to make comments on and assign tasks helps teams to share information about documents.
ClickUp is a fully integrated project management tool with document sharing capabilities. Its flexible permissions allow users to select who can view files, edit or delete them and lets them view who’s editing at any given time. The feature of syncing files keeps the most recent version of files available on each device and its collaboration detection feature lets users know when their colleagues view comments or edit. The tool comes with a huge library of spreadsheets, wikis and notes to aid teams in staying on the right track.